Privacy Policy

Effective Date: 29/10/2025
Last Updated: 29/10/2025

1. Introduction

K.A.W Academy of Boxing & Kickboxing value your privacy and is committed to protecting your personal information.
This Privacy Policy explains how we collect, use, store, and share your information when you interact with our website, app, or services.

By using our services, you agree to the terms of this policy.

2. Who We Are

K.A.W Academy of Boxing & Kickboxing
Location: Wolverhampton, United Kingdom
Email: enquiries@kawacademy.co.uk

We are a martial arts academy offering boxing and kickboxing classes and related services to members of all ages.

3. Information We Collect

We may collect the following types of personal information from you:

• Contact Information: Name, address, phone number, date of birth and email address.
   
• Demographic Information: Age, gender, race, ethnicity and disability and ethnicity (used for demographic research and inclusivity reporting).
   
• Membership Information: Class attendance, membership type, and emergency contact details.
   
• Payment Information: Billing details and transaction data processed through our payment provider.
   
• Profile Information: Member photos and related content used for identification within our systems.
   
• Technical Information: Data collected automatically via our website or app, such as IP address and browser type.
   

4. How We Use Your Information

We use your personal data for the following purposes:

• Managing your membership and class bookings
   
• Processing payments and renewals
   
• Ensuring safety and emergency contact readiness
   
• Conducting demographic and inclusion research
   
• Sending relevant updates, schedules, and club communications
   
• Maintaining accurate member profiles in our management system
   

We will only use your data for the purposes described above and in accordance with data protection laws.

5. Legal Basis for Processing

We process your personal data under one or more of the following legal bases:

• Contractual necessity: To provide you with membership and class services.
   
• Legal obligation: To comply with U.K. law or regulatory requirements.
   
• Legitimate interests: To manage our operations efficiently and improve our services.
   
• Consent: For optional communications or promotional materials (you may withdraw consent at any time).
   

6. How We Share Your Information

We may share limited personal data with trusted third parties to support our operations, including:

• Payment processors (for handling fees and transactions)
   
• Leisure management system providers (for class and membership management)
   
• IT and website service providers (for hosting and technical support)
   

All third parties are required to handle your data securely and in compliance with UK GDPR.

We do not sell or rent your personal data to third parties.

7. Data Retention

We will retain your information only for as long as necessary to fulfill the purposes set out in this policy, or as required by law (e.g., for accounting or insurance obligations).

When your data is no longer required, it will be securely deleted.

8. Your Rights

Under the UK GDPR, you have the right to:

• Access a copy of your personal data
   
• Request correction of inaccurate data
   
• Request deletion (“right to be forgotten”)
   
• Object to or restrict processing
   
• Withdraw consent (where applicable)
   
• Data portability
   

To exercise these rights, please contact us at enquiries@kawacademy.co.uk.

9. Data Security

We take data protection seriously and implement appropriate technical and organisational measures to prevent unauthorised access, loss, misuse, or disclosure of your information.

10. Cookies and Tracking

Our website and app may use cookies or similar technologies to enhance your experience and collect usage data.
You can manage or disable cookies through your browser settings.

11. Changes to This Policy

We may update this Privacy Policy periodically. Any significant changes will be posted on our website with an updated “Last Updated” date.

12. Contact Us

If you have questions or concerns about this Privacy Policy or how we handle your data, please contact:

K.A.W Academy of Boxing & Kickboxing
Email: enquiries@kawacademy.co.uk
Location: Wolverhampton, United Kingdom