Privacy Policy

At Kaw Academy of Boxing & Kickboxing, we are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal information when you become a member, attend classes, visit our premises, or use our website.

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable UK privacy laws.

Kaw Academy of Boxing & Kickboxing

Address: Unit 7, Fallings Park Industrial Estate, Park Village, Wolverhampton WV10 9QA 

Email: kawboxinguk@gmail.com

Telephone:  07518891946

Website: Kawacademy.co.uk

If you have any questions about this Privacy Policy or your personal data, please contact us using the details above.

Depending on how you interact with us, we may collect:

• Full name
• Date of birth
• Gender (optional)

• Home address
• Email address
• Telephone number

• Membership type
• Attendance records
• Belt rank and grading history
• Competition participation
• Coaching notes

Where you choose to provide it, we may collect:

• Medical conditions
• Allergies
• Injuries
• Disabilities
• Emergency medical information

This information is collected only where necessary to provide a safe training environment.

• Name
• Relationship
• Telephone number

• Payment history
• Membership invoices
• Payment method (processed securely by third-party payment providers)

We do not store your full payment card details.

When you visit our website, we may collect:

• IP address
• Browser type
• Device information
• Pages visited
• Cookies and analytics information

We collect information when you:

• Complete membership forms
• Book classes
• Contact us
• Make payments
• Attend classes or events
• Visit our website
• Subscribe to newsletters
• Participate in competitions or seminars

Under UK GDPR, we rely on the following lawful bases:

We process your information to:

• Manage your membership
• Deliver classes
• Process payments
• Arrange gradings and events

We process information where required to:

• Meet tax and accounting requirements
• Respond to legal requests
• Maintain health and safety obligations

We process information to:

• Improve our services
• Manage attendance
• Communicate important updates
• Prevent fraud
• Ensure the security of our premises

We rely on your consent for:

• Marketing emails
• Promotional photography where consent is required
• Collection of certain medical information, where appropriate

You may withdraw consent at any time.

Medical information is classified as Special Category Data under UK GDPR.

We collect this information only where necessary to:

• Protect your health and safety
• Respond to emergencies
• Make reasonable adjustments for training

Access is restricted to authorised staff who require the information.

We may take photographs or videos during classes, seminars, competitions and events for:

• Social media
• Our website
• Promotional materials
• Internal records

Where required by law, we will obtain consent before using identifiable images.

Parents or guardians may refuse permission for photographs of children.

You may request that your image not be used by contacting us.

We may send newsletters, offers and updates by email.

You may unsubscribe at any time by:

• Clicking the unsubscribe link
• Contacting us directly

We will never sell your personal information to marketing companies.

We may share personal information with:

• Payment processors
• Membership management software providers
• IT service providers
• Accountants
• Professional advisers
• Medical professionals in emergencies
• Law enforcement or regulators, where legally required

All third-party providers are required to protect your personal information.

Where any service providers process information outside the UK, we will ensure appropriate safeguards are in place, such as UK-approved contractual clauses or adequacy regulations.

We retain personal data only for as long as necessary.

Typical retention periods include:

• Membership records: Up to 6 years after membership ends
• Financial records: 6 years
• Accident reports: As required by health and safety legislation
• Medical information: Only when necessary for your membership
• Marketing consent records: Until consent is withdrawn

We implement appropriate technical and organisational measures, including:

• Password-protected systems
• Secure cloud storage
• Restricted staff access
• Encryption where appropriate
• Regular software updates

While we take reasonable steps to protect your information, no online system can be guaranteed to be completely secure.

Under UK GDPR, you have the right to:

• Access your personal information
• Correct inaccurate information
• Request deletion of your information
• Restrict processing
• Object to processing
• Data portability
• Withdraw consent
• Lodge a complaint with the Information Commissioner's Office (ICO)

You can exercise these rights by contacting us.

Children under the age of 18 require consent from a parent or legal guardian for membership where applicable.

Parents and guardians may request access to their child's personal information or request corrections.

Our website may use cookies to:

• Improve website functionality
• Analyse visitor behaviour
• Remember user preferences

You may disable cookies through your browser settings, although some website features may not function correctly.

If CCTV is used at our premises, it is operated for:

• Crime prevention
• Member safety
• Protection of property

Recordings are retained only for as long as necessary and are accessed only by authorised persons.

We may update this Privacy Policy periodically.

The latest version will always be available on our website and at our premises.

If you have questions about this Privacy Policy or how we use your personal data, please contact:

[Martial Arts Gym Name]

Address: [Insert Address]

Email: [Insert Email Address]

Telephone: [Insert Telephone Number]

Website: [Insert Website]

If you are unhappy with how we process your personal data, please contact us first so that we can try to resolve your concerns.

You also have the right to complain to the UK Information Commissioner's Office (ICO):

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Telephone: 0303 123 1113

Website: https://ico.org.uk